Minutes Annual General Meeting 24th June 2015

Ashampstead Recreational Trust

 Minutes of the Annual General Meeting held on Wednesday, 24th June 2015 at 7.00pm

Present: Caroline Butler (secretary)             Les Billing (chairman)

James Bartlett (treasurer)                           John George

Trudi Butcher (PC representative)               Rob Barker

David Slack (Yattendon Estates)

  1. Apologies


  1. Confirmation of 14 days’ notice of the meeting

CB confirmed that notice of the meeting had been put up on the three village notice boards

  1. Minutes of the AGM held on Monday 23rd June 2014

These were approved and signed by the Chairman

  1. Chairman’s report

Attached separately.

  1. Treasurer’s report and accounts for the year ending 31st March 2015

JB reported that overall receipts during the past year had totalled approximately £15,000, of which £4000 was received through grants and donations, and the remainder from the hire of the hall, and various fund raising efforts by the village. There was a small deficit at the end of the year, but this was due to cost of the extensive refurbishments to the hall amounting to over £12,000.

JB produced a budget for the year based on last year’s figures, but it was agreed that we may have to fund some extensive repairs to the flat roof in the Village Hall and also the removal/possible replacement of the pavilion.

The accounts were proposed by Caroline Butler and seconded by Trudi Butcher.

  1. Appointment of the Committee of Management

Les Billing – Chairman

Caroline Butler – Secretary

James Bartlett – Treasurer

Rob Barker – Village Hall warden

Trudi Butcher – Parish Council representative

John George – Promotions Trustee

Lord Iliffe’s representative as an ex officio member: David Slack

  1. Declaration of acceptance by members

This was signed by all concerned.

  1. Any other business

Bus shelter

TB reported that this has now gone to West Berks Planning to consider all the issues raised – currently she recorded there was a majority in support of the shelter, but the matter will now be decided by West Berks Council.


David Slack assured the trustees that Yattendon would be happy to support any village projects where their input could be useful, and he agreed that the Estate would remove the tractor tyre left at the back of the Village Hall which we have been unable to dispose of.    

  1. Next ordinary meeting – 7.00 pm Monday, 13th July

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