AT 7.00 p.m.

Present: Councillors T Butcher (Chairman), C Butler, F Worth, R Butler, A Jeffrey and A Dick

In attendance: P Thompson (Clerk) and District Councillor Virginia Von Celsing

Declaration of Interests:

The Clerk confirmed that Councillor Alastair Jeffrey had declared an interest in the planning application at Casey Fields Farm and took no part in the decision. This decision is reported under item 8 of the agenda.


The Minutes of the last ordinary meeting of the Council were approved and signed by the Chairman.

Matters arising:

The Clerk confirmed that the replacement dog waste bins had been put up on the recreation ground.

Bus shelter:

Having received planning permission, it was agreed that the installation of the bus shelter should go ahead. The Clerk was asked to instruct Tailormade Building Solutions Ltd, who had provided the best quotation, to carry out the work. As former councillor David Mountain had drawn up the plans, he would be invited to oversee the work on behalf of the Council.

District Councillor’s Report:

District Councillor Virginia Von Celsing advised the meeting that planning matters at Linden House were still not resolved and that no decision had yet been taken regarding the application to remove or delay certain conditions.

Whilst the District Council faced budget problems due to further central government cuts, there was good news regarding broadband. It was likely that the proposed contract with Gigaclear would produce speeds better than most areas of the country and would be available to those areas of the parish not covered by the BT contract.

Virginia mentioned that major decisions would need to be made regarding new housing sites over the next ten years, although this was unlikely to affect our parish.

Police Matters:

Councillor Alex Dick advised the meeting that there has been a theft of game birds at Aldworth and several thefts from stables, including tack and medicines. Rural crime has been on the increase, particularly hare coursing. It is hoped, however, that current police action will drive offenders further afield.

Planning Applications update:

15/00641 Variation of conditions on application 14/01240 at Linden House. Awaiting decision from WBC.

15/01068 Bus shelter on Flowers Piece recreation ground. Permission granted by WBC.

15/01353 Fly fishing facility and underground rifle range at the Shooting School, Tomb Farm. Awaiting decision from WBC.

15/01857 Relocation of entrance, gate and twin track access drive at Burnt Hill House. “No objections” submitted, awaiting decision from WBC.

15/02207 Replace fowl processing building with a larger facility and parking area at Casey Fields Farm. “No objections” submitted, awaiting decision from WBC.

15/02342 Partial demolition of existing dwelling and erection of side and rear extensions, at Straight Ash. The Clerk was asked to submit “no objections”.

Footpaths and byways:

Concern was raised regarding the sight lines when exiting from the bridleway leading to Vicars Game and also a dead branch hanging from a tree on footpath 18. The Clerk was asked to investigate and report to relevant owners or authorities.

Councillor Colin Butler also reported comments that he had received regarding the new fence alongside part of footpath 18.


The Clerk was asked to write again to WBC regarding speeding on Holly Lane which has caused minor accidents involving damage to wing mirrors. It was suggested that the 30 mph limit should be extended to Leyfields, Palmers Hill.

Parish Plan review:

The Clerk was asked to speak to Rob Barker regarding the requirements for editing the website.

The Chairman advised that Michael Cairns had inspected the trees on Flowers Piece and that there was not a great deal of work involved. ART had however requested help in meeting the cost of playground repairs which were to cost £2,600. The Clerk suggested that the Council could meet the cost of the repairs if tree maintenance was delayed or met by ART. The Chairman agreed to check with ART regarding priorities and funds available.

The Clerk was asked to write to ART trustees inviting them to the next Parish Council meeting to discuss a refresh of the Parish Plan. In the meantime, Councillors will seek volunteers to become involved in organising and managing the process. Such volunteers will also be invited to the meeting on 2 November.

Emergency planning:

The Chairman advised that she and David Mountain had put together a list of email addresses although consent would be needed from residents to be alerted in this way. Councillor Alex Dick advised that he had addresses that may be added and that he could also use his text alert system. Arrangements will need to be considered for residents without email or mobile telephones. The Chairman and Alex agreed to take the matter forward.


The Clerk presented his report which confirmed that costs for the year to date were approximately £300 below budget, despite meeting the cost of the new dog waste bins.

Payments were authorised as follows:

P Thompson                                                   £320.60 Net salary for August and September

P Thompson                                                    £14.75 Clerk’s expenses

Scofell Landscapes Ltd                                 £577.20 Grass cutting

The Clerk advised that the external audit had been completed and that copies of the Annual Return, including the audit report, had been placed on the main notice board. The notice advising residents that the original documents were available for inspection had been placed on all notice boards.

There being no further business, the meeting closed at 9.10 p.m.

The next meeting will convene at 7.00 p.m. on Monday 2 November, 2015.